Are you a detail-oriented professional with a passion for precision and a “can-do” attitude? Are you a payroll professional and a quick learner who thrives in a fast-paced environment? Are you that person who is not just looking at the numbers—you understand why they matter? You see how accurate payroll and support builds trust and confidence. Aotea College is seeking a proactive, adaptable, detail-oriented Payroll and Admin Support Officer to join our team. In this role, you won’t just process data -you’ll ensure our people are cared for, our records are accurate, and our operational leadership has the clear data they need to make smart decisions. 

The role at a glance

This is a part-time, term-time-only position 25 hours per week, five days a week. Some additional hours during the holidays are required, but with the flexibility to work from home. This role could suit someone looking to balance work with family or other commitments.

Key Responsibilities

• Payroll Ownership: Lead end-to-end payroll processing with absolute precision, compliance, and confidentiality. 
• Financial Administration: Manage payroll-related accounting tasks 
• Process & System Improvement: Keep your eye on the big picture by identifying operational bottlenecks, streamlining workflows, and improving time/payroll integration.
• Employee Liaison: Serve as the go-to, trusted resource for staff inquiries regarding pay, benefits, and working hours, delivering clear and empathetic communication.
• Operational Support: Coordinate police vetting, manage staff access, assist with fundraising and grant applications, and support major school events and enrolments.

What Makes You a Great Fit

Detail-Obsessed and Big-Picture Driven: You catch the symptom before it becomes a problem, but you also understand how a school payroll system can require tenacity and perseverance.

• Proven Experience: Direct, hands-on experience in full-cycle payroll administration, basic financial accounting/reconciliation. Familiarity with EdPay, Payroll Toolkit, Xero and school management is advantageous, but a fast-learning mindset in a busy office is key!
• Exceptionally Organised: You manage multiple timelines, compliance deadlines, and cross-functional requests without missing a beat.
• Strong Communicator: You easily bridge the gap between payroll jargon and everyday queries, maintaining positive relationships across all areas.
• Problem Solver: You don’t just flag an issue; you trace it back to the root cause and come up with an effective fix.

Ready to make a difference at Aotea College? We’d love to hear from you.For a full copy of the job description and required support staff application form, go to vacancies on our website www.aotea.school.nzTo be considered for this position, you must send your covering letter, completed support staff application form and CV to the Principal’s PA – aln@aotea.school.nz.

Applications will be reviewed as received, and the position may close at any point once a suitable candidate is found. Interested applicants are encouraged to apply early!

Any questions please contact Tui Brunner, Business Manager – 237-3174 or tb@aotea.school.nz